LEARNING POWERPOINT

Learning about MS-PowerPoint

Presentations: 

A presentation is a collection of data and information that is to be delivered to a specific audience.  A PowerPoint presentation is a collection of electronic slides that can have text, pictures, graphics, tables, sound, and video.  This collection can run automatically or can be controlled by a presenter.

The basic interface of PowerPoint is shown below.

Slide Views:

Presentations can be viewed in a variety of manners.  On the View tab, the Presentation Views group allows you to view the slides as Normal, Slide Sorter, Notes Page, Slide Show, Slide Master, Handout Master, and Notes Master.

Creating a Presentation

New Presentation: 

You can start a new presentation from a blank slide, a template, existing presentations, or a Word outline.  To create a new presentation from a blank slide:

·         Click the Microsoft Office Button

·         Click New

·         Click Blank Presentation

To create a new presentation from a template:

·         Click the Microsoft Office Button

·         Click New

·         Click Installed Templates or Browse through Microsoft Office Online Templates

·         Click the template you choose

To create a new presentation from a Word outline:

·         Click the slide where you would like the outline to begin

·         Click New Slide on the Home tab

·         Click Slides from Outline

·         Browse and click the Word Document that contains the outline

Save a Presentation: When you save a presentation, you have two choices: Save or Save As.
To save a document:

·         Click the Microsoft Office Button

·         Click Save

You may need to use the Save As feature when you need to save a presentation under a different name or to save it for earlier versions of PowerPoint or in other file formats. 

Add Slides: There are several choices when you want to add a new slide to the presentation: Office Themes, Duplicate Selected Slide, or Reuse Slides.

To create a new slide from Office Themes:

·         Select the slide immediately BEFORE where you want the new slide

·         Click the New Slide button on the Home tab

·         Click the slide choice that fits your material

To create a slide as a duplicate of a slide in the presentation:

·         Select the slide to duplicate

·         Click the New Slide button on the Home tab

·         Click Duplicate Selected Slides

To create a new slide from another presentation:

·         Select the slide immediately BEFORE where you want the new slide

·         Click the New Slide button on the Home tab

·         Click Reuse Slides

·         Click Browse

·         Click Browse File

·         Locate the slide show and click on the slide to import

Themes: Themes are design templates that can be applied to an entire presentation that allows for consistency throughout the presentation.  To add a theme to a presentation:

·         Click the Design tab

·         Choose one of the displayed Themes

To change the background style of a theme

·         Click the Background Styles button on the Design tab

Working with Content:

Enter Text: To enter text:

·         Select the slide where you want the text

·         Click in a Textbox to add text

To add a text box:

·         Select the slide where you want to place the text box

·         On the Insert tab, click Text Box

·         Click on the slide and drag the cursor to expand the text box

·         Type in the text

Adding Video

Video clips can be added to the presentation.  To add a video clip:

·         Click the Movie button on the Insert tab

·         Choose Movie from File or Movie from Clip Organizer

To edit the video options:

·         Click the movie icon

·         Click the Format tab

Adding Audio

Audio clips can be added to the presentation.  To add an audio clip:

·         Click the Audio button on the Insert tab

·         Choose Sound from File, Sound from Clip Organizer, Play CD Audio Track, or Record Sound

Slide Effects:

Slide Transitions: Transitions are effects that are in place when you switch from one slide to the next.  To add slide transitions:

·         Select the slide that you want to transition

·         Click the Animations tab

·         Choose the appropriate animation or click the Transitiondialog box

To adjust slide transitions:

·         Add sound by clicking the arrow next to Transition Sound

·         Modify the transition speed by clicking the arrow next to Transition Speed

To apply the transition to all slides:

·         Click the Apply to All button on the Animations tab

To select how to advance a slide:

·         Choose to Advance on Mouse Click, or

·         Automatically after a set number of seconds

Slide Animation: Slide animation effects are predefined special effects that you can add to objects on a slide.   To apply an animation effect:

·         Select the object

·         Click the Animations tab on the Ribbon

·         Click Custom Animation

·         Click Add Effect

·         Choose the appropriate effect

Animation Preview: To preview the animation on a slide:

·         Click the Preview button on the Animations tab

Slide Show Options: The Slide Show tab of the ribbon contains many options for the slide show.  These options include:

·         Preview the slide show from the beginning

·         Preview the slide show from the current slide

·         Set up Slide Show

Set Up Slide Show: This option allows you to set preferences for how the slide show will be presented. The options include:

·         Whether the show will run automatically or will be presented by a speaker

·         The looping options

·         Narration options

·         Monitor resolutions

Record Narration: When you want to record narration for the slides:

·         Click the Record Narration button

·         Click Set Microphone Level to check the levels of audio input

·         Click OK to record the narration

Rehearse Timings: Use Rehearsed Timings to rehearse the timings of slides with audio.

·         Click the Rehearse Timings button

·         Practice speaking and advance the slides as you would in the presentation

·         When you have completed this click through the end of the slide

·         Choose whether or not to keep this timing or to retry