MICROSOFT WORD FORMATING EDITING & REDESIGN

MICROSOFT WORD FORMATING EDITING & REDESIGN

Insert Menu Bar:

This bar represents so many tools for word processing in MS Word. The contents of the insert menu are as follows Cover Page: which helps you to insert a fully formatted cover page.

The table helps to insert or draw a table into the current document, Pictures help to insert pictures from files, Clip Art helps to insert clip art into the document, including drawings, sounds, movies or stock photography for concept illustrations. Shapes: this will help to insert readymade shapes such as rectangle cycles, squares, arrows, lines, and symbols. Smart Art Graphic help for visually communicating information. Chart, insert chart to illustrate and compare data. 

Hyperlink help to create a link in the website page a picture e-mail address or a program, Bookmark, insert a bookmark to assign a name to a specific point in the document hence you can hyperlink and jump directly to a bookmark location.

Insert a Cover Page: 

To insert a cover page:

·         Click the Insert Tab on the Ribbon

·         Click the Cover Page Button on the Pages Group

·         Choose a style for the cover page

From the same group, you can insert a blank page as well.

Task#1: Which cover page do you like the most and why?

Adding Tables

Tables are used to display data in a table format. 

Create a Table: To create a table:

·         Place the cursor on the page where you want the new table

·         Click the Insert Tab of the Ribbon

·         Click the Tables Button on the Tables Group.  You can create a table one of four ways:

·         Highlight the number of rows and columns

·         Click Insert Table and enter the number of rows and columns

·         Click the Draw Table, create your table by clicking and entering the rows and columns

·         Click Quick Tables and choose a table

Enter Data in a Table: 

Place the cursor in the cell where you wish to enter the information.  Begin typing.

Modify the Table Structure and Format a Table: 

To modify the structure of a table:

·         Click the table and notice that you have two new tabs on the Ribbon:  Design and Layout.  These pertain to the table design and layout.

On the Design Tab, you can choose:

·         Table Style Options

·         Table Styles

·         Draw Borders

To format a table, click the table and then click the Layout Tab on the Ribbon.  This Layout tab allows you to:

·         View Gridlines and Properties (from the Table Group)

·         Insert Rows and Columns (from the Rows & Columns Group)

·         Delete the Table, Rows and/or Columns (from the Rows & Columns Group)

·         Merge or Split Cells (from the Merge Group)

·         Increase and Decrease cell size (Cell Size Group)

·         Align text within the cells and change text directions (Alignment Group)

Pictures: Word allows you to insert illustrations and pictures into a document. To insert illustrations:

·         Place your cursor in the document where you want the illustration/picture

·         Click the Insert Tab on the Ribbon

·         Click the Pictures shapes smart art or charts

·         The dialog box will open on the screen and you can search for required illustrations.

·         Choose the illustration you wish to include.

Create Links: Creating links in a word document allows you to put in a URL that readers can click on to visit a web page.  To insert a link:

·         Click the Hyperlink Button on the Links Group of the Insert Tab. 

·         Type in the text in the “Text to Display” box and the web address in the “Address” box.

Insert Common Header and Footer Information:

To insert Header and Footer information such as page numbers, date, or title, first, decide if you want the information in the header (at the top of the page) or in the footer (at the bottom of the page), then:

·         Click the Insert Tab on the Ribbon

·         Click Header or Footer

·         Choose a style

·         The Header/Footer Design Tab will display on the Ribbon

·         Choose the information that you would like to have in the header or footer (date, time, page numbers, etc.) or type in the information you would like to have in the header or footer

Equations:

Word also allows you to insert mathematical equations. To access the mathematical equations tool:

·         Place your cursor in the document where you want the symbol

·         Click the Insert Tab on the Ribbon

·         Click the Equation Button on the Symbols Group

Choose the appropriate equation and structure or click Insert New Equation

Symbols and Special Characters

Special characters are punctuation, spacing, or typographical characters that are not generally available on the standard keyboard. To insert symbols and special characters:

·         Place your cursor in the document where you want the symbol

·         Click the Insert Tab on the Ribbon

·         Click the Symbol button on the Symbols Group

·         Choose the appropriate symbol.