MICROSOFT WORD INTERFACE

MS-Word Interface:

Click on the File option at the top left corner of the Microsoft word menu bar and explore the options available.

Editing a Document:

Typing and inserting Text: To enter text, just start typing! The text will appear where the blinking cursor is located. Move the cursor by using the arrow buttons on the keyboard or positioning the mouse and clicking the left button. The keyboard shortcuts listed below are also helpful when moving through the text of a document:

Move Action	Keystroke
Beginning of the line	HOME
End of the line	END
Top of the document	CTRL+HOME
End of the document	CTRL+END
Bold selected text	CTRL+B
Underline selected text	CTRL+U
Italicize selected text	CTRL+I

Selecting Text: To change any attributes of text it must be highlighted first. Select the text by dragging the mouse over the desired text while keeping the left mouse button depressed, or hold down the SHIFT key on the keyboard while using the arrow buttons to highlight the text. The following table contains shortcuts for selecting a portion of the text:

Selection	Technique
Whole word	double-click within the word
Whole paragraph	triple-click within the paragraph
Several words or lines	drag the mouse over the words, or hold down SHIFT while using the arrow keys
Entire document	choose Editing | Select | Select All from the Ribbon or press CTRL+A

Deselect the text by clicking anywhere outside of the selection on the page or press an arrow key on the keyboard.

Inserting Additional Text: Text can be inserted in a document at any point using any of the following methods:

• Type Text:  Put your cursor where you want to add the text and begin typing
• Copy and Paste Text:  Highlight the text you wish to copy and right-click and click Copy, put your cursor where you want the text in the document, and right-click and click Paste.
• Cut and Paste Text:  Highlight the text you wish to copy and right-click and click Cut, put your cursor where you want the text in the document, and right-click and click Paste.
• Drag Text:  Highlight the text you wish to move, click on it and drag it to the place where you want the text in the document.

You will notice that you can also use the Clipboard group on the Ribbon. 

Formatting Text:

Styles: A style is a format enhancing tool that includes font typefaces, font size, effects (bold, italics, underline, etc.), colors, and more. 

Change Font Typeface and Size: To change the font typeface:

·         Click the arrow next to the font name and choose a font. 

·         Remember that you can preview how the new font will look by highlighting the text and hovering over the new font typeface.

To change the font size:

·         Click the arrow next to the font size and choose the appropriate size, or

·         Click the increase or decrease font size buttons.

Font Styles and Effects: Font styles are predefined formatting options that are used to emphasize text.  They include Bold, Italic, and Underline.  To add these to text:

Change Text Color: To change the text color:

·         Select the text and click the Colors button included on the Font Group of the Ribbon, or Highlight the text and right-click and choose the colors tool. 

·         Select the color by clicking the down arrow next to the font color button.

Highlight Text: Highlighting text allows you to use emphasize text as you would if you had a marker.  To highlight text:

·         Select the text

·         Click the Highlight Button on the Font Group of the Ribbon, or

·         Select the text and right-click and select the highlight tool

·         To change the color of the highlighter click on the down arrow next to the highlight button.

Undo Changes: To undo changes:

·         Click the Undo Button on the Quick Access Toolbar or use the keyboard shortcut CTRL+Z.

Formatting Paragraphs

Formatting paragraphs allows you to change the look of the overall document.  You can access many of the tools of paragraph formatting by clicking the Page Layout Tab of the Ribbon or the Paragraph Group on the Home Tab of the Ribbon.

Change Paragraph Alignment: The paragraph alignment allows you to set how you want the text to appear.  To change the alignment:

·         Click the Home Tab

·         Choose the appropriate button for alignment on the Paragraph Group.

·         Align Left:  the text is aligned with your left margin

·         Center:  The text is centered within your margins

·         Align Right:  Aligns text with the right margin

Change Spacing Between Paragraphs and Lines: You can change the space between lines and paragraphs by doing the following:

·         Select the paragraph or paragraphs you wish to change.

·         On the Home Tab, Click the Paragraph Dialog Box

·         Click the Indents and Spacing Tab

·         In the Spacing section, adjust your spacing accordingly

Add Borders and Shading: You can add borders and shading to paragraphs and entire pages.  To create a border around a paragraph or paragraphs:

·         Select the area of text where you want the border or shading.

·         Click the Borders Button on the Paragraph Group on the Home Tab

·         Choose the Border and Shading

·         Choose the appropriate options

Apply Style: Styles are a present collection of formatting that you can apply to text. To utilize Quick Styles:

·         Select the text you wish to format. 

·         Click the dialog box next to the Styles Group on the Home Tab. 

·         Click the style you wish to apply.